Fixed asset workflow

This section describes the metaphases and subordinate phases in the life cycle of a fixed asset.

The fixed asset workflow relies on business rules. Rules repeat from one phase to another when the end user can make a change to a field affected by a business rule during that phase.

Search for	Example	Results
A single word	`cat`	Topics that contain the word "cat". You will also find its grammatical variations, such as "cats".
A phrase. You can specify that the search results contain a specific phrase.	`"cat food"` (quotation marks)	Topics that contain the literal phrase "cat food" and all its grammatical variations. Without the quotation marks, the query is equivalent to specifying an OR operator, which finds topics with one of the individual words instead of the phrase.

Search for	Operator	Example
Two or more words in the same topic	`AND` `and` `+` (plus symbol) `&` (ampersand)	`cat AND dog` `"cat food"+milk` `"cat food"&"dog food"`
Either word in a topic	`OR` `or` `\|` (pipe)	`cat OR dog` `cat \| dog`
Topics that do not contain a specific word or phrase	`NOT` `not` `!` (exclamation point)	`NOT cat` `! dog`
Topics that contain one string and do not contain another	`^` (caret)	`cat ^ mouse`
A combination of search types	`( )` parentheses	`cat + (dog \| mouse)` `cat \| dog + (! mouse)`

Metaphase: Draft

The fixed asset is in draft phases, prior to reconciliation.

Phase	Transition	Description
Not reconciled	Manual	The starting point for fixed asset, when the contract is drawn up. The result of the phase is the successful creation of a contract. When the fixed asset is reconciled, or partially reconciled, the Financial Manager can manually transition the fixed asset to the relevant active phase. Next phase: Partially reconciled or Reconciled

Phase

Transition

Description

Not reconciled

Manual

The starting point for fixed asset, when the contract is drawn up. The result of the phase is the successful creation of a contract.

When the fixed asset is reconciled, or partially reconciled, the Financial Manager can manually transition the fixed asset to the relevant active phase.

Next phase: Partially reconciled or Reconciled

Metaphase: Active

The fixed asset is effective and in execution stages.

Phase	Transition	Description
Partially reconciled	Manual	The fixed asset is still being reconciled. When it is reconciled, the Financial Manager manually transitions the fixed asset to the Reconciled phase. Next phase: Reconciled
Reconciled	Manual	The fixed asset is reconciled. When the fixed asset has reached end of life, the Financial Manager manually writes the fixed asset off. Next phase: Write-off

Phase

Transition

Description

Partially reconciled

Manual

The fixed asset is still being reconciled.

When it is reconciled, the Financial Manager manually transitions the fixed asset to the Reconciled phase.

Next phase: Reconciled

Reconciled

Manual

The fixed asset is reconciled.

When the fixed asset has reached end of life, the Financial Manager manually writes the fixed asset off.

Next phase: Write-off

Metaphase: Ended (End)

The fixed asset's life cycle has ended.

Phase	Transition	Description
Write-off	None	The fixed asset has been written off. Next phase: None

Phase

Transition

Description

Write-off

None

The fixed asset has been written off.

Next phase: None