Searching the Help
To search for information in the Help, type a word or phrase in the Search box. When you enter a group of words, OR is inferred. You can use Boolean operators to refine your search.
Results returned are case insensitive. However, results ranking takes case into account and assigns higher scores to case matches. Therefore, a search for "cats" followed by a search for "Cats" would return the same number of Help topics, but the order in which the topics are listed would be different.
Words and Phrases
| Search for | Example | Results |
|---|---|---|
| A single word | cat
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Topics that contain the word "cat". You will also find its grammatical variations, such as "cats". |
|
A phrase. You can specify that the search results contain a specific phrase. |
"cat food" (quotation marks) |
Topics that contain the literal phrase "cat food" and all its grammatical variations. Without the quotation marks, the query is equivalent to specifying an OR operator, which finds topics with one of the individual words instead of the phrase. |
Using Boolean Operators
| Search for | Operator | Example |
|---|---|---|
|
Two or more words in the same topic |
|
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| Either word in a topic |
|
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| Topics that do not contain a specific word or phrase |
|
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| Topics that contain one string and do not contain another | ^ (caret) |
cat ^ mouse
|
| A combination of search types | ( ) parentheses |
|
- Queries
- Simple query expressions
- Complex query expressions
- Create a query using not in statements
- Create a query using an or statement or an and statement
- Use like queries to search for a string of characters
- Create a query using array fields
- Create a query using more than one field
- Perform IR Expert queries
- Use the equal to relational operator
- Use the greater than relational operator
- Use the less than relational operator
- Use the like relational operator
- Use the not symbol with logical or relational operators
- Use the starts with relational operator
- Create a query using a simple query expression
- Create a query using isin in statements
- Use the index function in a query
- Use the lng function in a query
- Use the tod function in a greater than or less than query
- Retrieving records by using the record list method
- Retrieving records by using the Query window method
- Stored queries
- Cross-table join query improvements
Create a query using a simple query expression
Applies to User roles: System Administrator
In this example, a query is performed on a specific assignee for all contracts in Configuration Management. Once stored, operators or groups of operators can access the query and automatically generate a list of records without reentering the detailed search criteria.
Note: You must have the capability word QueryAdmin or query.stored.mod operator record to add or edit stored queries.
To create a query using a simple query expression:
- Click Configuration Management > Contracts > Contracts.
- Use the Fill function in the Assignee field to choose an assignee. For this example, Carlton Hulman was chosen.
-
Open the More Actions menu and choose Expert Search.
The Query form opens. The new query is displayed in the Query field. For this example, the query for Carlton Hulman is displayed as follows:
assignee#"Carlton.Hulman" -
On the Query form, click Keys.
Note: Do not modify the automatically-generated query string,
assignee#"Carlton.Hulman", as it appears in the Query field. - On The Key Window (keylist form), type a key number to select the number of positions for the assignee.name key in the query.
For example, type the number
3to select 3 positions. -
Click OK.
The Sort Fields field in the Query Window is now modified to agree with the key definition you selected.
- On the Query form, click Store to create the querystored file.
-
Fill in the following fields:
- In the Access List field, type in the Query Groups or Operator Names that you want to have access to this query. If you want all users to have access, leave the list blank.
- In the Name field, type a unique name for your query.
- In the Description field, type an explanatory description.
-
Click Add.
The following message confirms your entry was successful:
Query added to querystored file. - Continue to further refine your search criteria, or click Search. You can also click any record in the list of returned records to view the details.
Related topics
Complex query expressions
Record retrieval
Retrieving records using the Query window method
Simple query expressions
