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Key performance indicators for Knowledge Management

The Key Performance Indicators (KPIs) in the following table are useful for evaluating your Knowledge Management processes. To visualize trend information, it is useful to graph KPI data periodically. In addition to the data provided by Knowledge Management, you may need additional tools to report on all of your KPI requirements.

Key Performance Indicators for Knowledge Management

Title

Description

Number of KM documents created

The total number of KM documents in your organization will grow over time; however, older KM documents will gradually become outdated and should be retired. Monitor the number of newly created documents to determine the optimal rate of growth over a period of time.

Number of times a KM document is accessed

A useful document is accessed frequently. Use this indicator to figure out which documents are the most and least useful.

Number of KM documents used to resolve Interactions

KM documents should ultimately lead to resolutions. Monitor the number of KM documents that lead to resolutions of Interactions to help determine how successfully your Service Desk is able to access and reuse knowledge.

Number of KM documents used to resolve Incidents

Monitor the number of KM documents that lead to resolutions of Incidents to help determine how successfully KM documents help resolve serious issues that have been escalated to Incidents.

Number of KM documents with an expired review date

To ensure the efficiency of the document publication process, monitor the number of documents that have not been reviewed in a timely manner.